Internet Fax Service -
Sending Fax via
What is Internet Fax?
Internet Fax, also known as Email
Fax, is an online fax service that allows you to send and receive
faxes as email attachments over the internet. It eliminates the
investment on fax machine, fax line, paper, printer cartridges, etc.
You can send and receive faxes anywhere you go whenever you have internet
How does Internet Fax work?
When you subscribe to internet fax service,
you will get a local or toll free fax number. When people send fax
to you, the fax is converted to a file and emailed to you as an
incoming faxes can also be routed to multiple email addresses, so
several people can receive them at the same time. There is no need
for copying and forwarding like normal fax does.
Faxes can be sent by attaching a file or
scanned copy of the document in an email message. Internet fax service
supports many types of files, including Microsoft word, excel documents.
You can send the file directly from Microsoft Office programs. Enter
the recipient's fax number in the To: field and the internet fax company
will direct your fax to the destination fax number. The fax arrives
as a paper fax in their fax machine.
Some internet fax companies also provide
voicemail service. When someone calls and leaves a voice message,
the message is converted to a file and sent to your email address.
You can then listen to it in your computer.
Advantages of Internet Fax Service:
1) You will never miss a
fax. There is no busy signal, no paper jam, no fax machine out of
paper, no lost fax due to misplaced papers, no worry of broken fax
machine, no hassles of old-fashioned fax modem.
2) It is cost effective.
Forget about fax machine, fax modem and fax software, additional phone line, maintenance cost of
equipments, paper and toner cost. You can also save on long distance fax
3) It is convenient to
use. Not only you can send and receive faxes by email anywhere via
the internet, you can save them as digital files without the need of filing
piles of papers.
4) It looks professional. You can get a
toll free number and provide better service to your clients. They
can fax you for free and you either pay a very low fee per page or at no
extra cost (depending on service providers).
5) It is private. Faxes are sent and received
directly in your email inbox and they don't need to be seen by the others
while sitting idly in the paper tray of fax machine.
6) It is a quiet way to receive faxes.
If you have ever received a fax in the middle of the night, you know how
annoying it is when you are waken by the fax machine. With
internet fax service, you can receive faxes quietly.
7) It is efficient. A fax can be routed
to multiple email addresses so you and your colleagues can receive it at
the same time. There is no need to copy, distribute and forward the
8) Works with handheld wireless device.
Internet fax service
provides more mobility to your work.
9) Always on. With internet fax, you can
receive faxes whether your
computer is on or off.
10) Environmentally friendly. Internet
fax helps you save on paper and printer ink and it is good for the
Disadvantages of Internet
While internet fax service has many
advantages, there are also a few disadvantages.
1) There is a monthly fee for internet
fax service. However, this fee is still comparably lower than the
cost for an additional phone line using fax software and fax modem; and
much cheaper than using a fax machine. In the latter case, you need to
purchase a fax machine, an additional phone line, paper and cartridges.
2) You need to have internet
access. Most homes and offices already have internet access these
days, so usually there is no extra cost involved. Even if you are
travelling on the road, many hotels, cafes and public areas also provide
free internet access via WI-FI or DSL.
3) A scanner is needed for paper
documents. It is easy to fax a file from Windows application with
internet fax service. However, if you have paper documents to fax,
you do require a scanner to convert it to a file and fax it as email
Internet Fax Service
Internet Fax Service vs Fax Software vs Fax Machine